What is the first step in the order of business for a meeting?

The first step in the order of business for a meeting is the call to order. This formal action signifies the start of the meeting and establishes a structured environment for the attendees. It is essential because it allows the chairperson or presiding officer to take control of the meeting and ensure that everyone is prepared to begin discussions on the agenda items.

The call to order is not just a signal to commence but also serves to confirm that a quorum is present, meaning that there are enough members present to conduct business legally. Without this, any decisions made during the meeting could be questioned regarding their validity.

Other aspects of the meeting order, like reading of minutes, reports from officers, and standing committee reports, follow the call to order. These steps provide continuity and ensure that all previous relevant discussions and decisions are recognized before moving forward. By establishing a clear sequence, the meeting can progress efficiently and effectively, ensuring that all members have the opportunity to contribute to the discussion.