What function does an agenda serve during a meeting?

An agenda serves as a vital tool in meetings by outlining a plan for the business session. It provides a structured framework that helps participants understand the topics to be discussed, the order in which they will be addressed, and the time allocated for each item. This organization keeps the meeting focused and efficient, ensuring that all relevant points are covered and that time is managed effectively. By having a clear agenda, attendees can prepare in advance, contributing to informed discussions and productive outcomes.

In contrast, the other options do not accurately describe the primary role of an agenda. While the agenda may influence the discussion outcomes, it does not dictate them. Recording the minutes is a separate task typically handled by a designated secretary or note-taker and is not part of the agenda's function. Lastly, while the agenda might mention participant roles occasionally, it is not its main purpose to list these roles. The central focus remains on establishing a clear plan for the meeting.